Teacher planning: organize your schedule, classes and invoicing
6/24/2026
Teacher planning: organize your schedule, classes and invoicing
As a teacher or trainer working across multiple schools, your week mixes lesson preparation with administrative work. Planning becomes complex quickly when contracts, declarations and invoicing pile up alongside your schedule.
This guide outlines a clear method to organize your activity : and how Kodokod and Sloth Board can centralize your planning and administrative tracking.
Why teacher planning is a strategic priority
Most independent trainers use several tools: a spreadsheet for hours, a calendar for their schedule, invoicing software, and folders for contracts. This fragmentation creates three risks:
- Missed declarations or invoices
- Time lost re-entering the same data
- An incomplete view of your actual workload
Good planning is not just about dates. It connects each session to a school, a class, a contract and a billing status.
The pillars of effective planning
1. Centralize schedule and interventions
Your teacher schedule should answer one question: where am I teaching, for whom, and under which contract? Each session should link to:
- A school and its declaration obligations
- A class, level and headcount
- An intervention type (course, workshop, coaching)
2. Structure schools and classes
Multi-school teachers need a view per institution. Instead of mixing all sessions in one calendar, organize by school then by class. This simplifies preparation and administrative reporting.
3. Connect planning and invoicing
Invoicing should not be an isolated end-of-month task. Ideally, each planned session feeds a clear cycle:
Planned → Completed → Declared → Invoiced → Paid
This cycle prevents gaps between what you planned, what you delivered and what you bill.
4. Anticipate regulatory obligations
Depending on your contracts, some schools require hour or attendance declarations. Integrating these constraints into planning reduces administrative stress and errors.
Common mistakes to avoid
Spreading data across too many tools. A personal calendar, a shared spreadsheet and invoices in a third app increase inconsistency.
Planning without contract context. If hourly volumes or rates are not visible when planning, you may discover overruns or under-billing too late.
Skipping monthly review. Take one hour each month to verify that all completed sessions are declared and invoiced.
How Sloth Board by Kodokod addresses these needs
Sloth Board is the teacher planner built by the Kodokod association. The tool aims to unify planning, schedule, school and class management, contracts and invoicing in one application.
What Sloth Board covers today
- Account creation and trainer profile
- School management and declaration obligations
- Class, level and headcount management
- French and English interface
- Local installation via Docker
What comes next
The Kodokod team is structuring intervention, contract, invoice, subject and intervention-type modules : to complete the cycle from planning to invoicing.
Sloth Board remains free and open source, with a future online offer for teachers who prefer a hosted version.
A 5-step method to get started
- List your schools and their declaration rules
- Create a structure per class with levels and headcounts
- Plan interventions linked to a contract
- Validate each completed session before declaration
- Invoice following the full cycle through to payment
This method works with or without a dedicated tool. With a teacher planner like Sloth Board, each step is connected in the same database.
Frequently asked questions about teacher planning
Do I need a specialized tool or a simple calendar?
A personal calendar works for dates, but it does not handle contracts, declarations or invoicing. Once you work across several schools, a domain-specific tool becomes relevant.
How do I choose a teacher planner?
Check that it covers: multi-school support, class tracking, invoicing cycle, and declaration compliance. Transparency (open source, for example) builds trust.
Does Kodokod offer other services?
Yes. The Kodokod association builds tools for trainers and also offers freelance web development and automation missions.
Conclusion
Teacher planning is the foundation of a sustainable practice: a structured schedule, well-organized schools and invoicing aligned with the field. Kodokod builds Sloth Board to meet this need with an open-source planner designed by and for trainers.
If you want to regain control of your administrative organization, start by exploring Sloth Board or reaching out to the Kodokod team.